Submit maintenance requests
Submit maintenance requests through the facilities management software. Leverage its intuitive interface to enter relevant details such as location, issue description, and priority level.
Facilities Management Software
Streamline Facility Upkeep for Peak Performance
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OPTIMIZE FACILITY OPERATIONS WITH MAINTENANCE MANAGEMENT SOFTWARE
Streamline Maintenance Workflows & Upkeep and Reduce Downtime
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Assign and prioritize requests
Assign incoming requests through the software to the appropriate maintenance personnel based on their expertise and workload. Prioritize requests based on urgency and impact on facility operations.
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Schedule maintenance tasks
Create a maintenance schedule for each assigned request. Allocate resources, set due dates, and assign technicians or teams responsible for executing the tasks.
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Notify technicians and vendors
Send automated notifications to assigned technicians about new tasks providing details such as location, task description, and due date. Ensure technicians are promptly informed of their upcoming assignments.
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Perform and record maintenance tasks
Technicians access their assigned tasks through the software on their mobile devices. They record task progress, add notes, and update the status of each task as they work on them.
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Track labor and materials
Enable technicians to log their working hours, materials used, and any additional costs associated with each maintenance task. Use this information to track expenses and assess resource utilization.
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Complete task and generate reports
Once the maintenance task is completed, technicians update the status accordingly. The software automatically generates comprehensive reports that document the task details, including time spent, materials used, and any observations or recommendations.
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Review, approve and close
Facility and maintenance managers review the completed tasks, ensuring quality control and adherence to standards. They can approve or request revisions if necessary or mark the request as closed, indicating that the issue has been resolved satisfactorily.
BENEFITS OF A FACILITY MAINTENANCE SOLUTION
Enhancing Facility Operations with Maintenance Management Software
WORK ORDER PRIORITIZATION
PRIORITIZE work orders based on urgency and their impact on facility operations. Ensure critical tasks are addressed promptly to minimize operational disruptions.
IMPROVED ASSET PERFORMANCE
ENHANCE asset performance and reduce downtime by scheduling and tracking preventive maintenance tasks, ensuring regular equipment and facility maintenance.
FACILITY TEAM COLLABORATION
FOSTER effective communication and collaboration among team members through a centralized platform for task assignments, updates, and seamless teamwork.
REAL-TIME VISIBILITY
GAIN real-time visibility into the status of maintenance tasks, enabling facility managers to track progress, identify bottlenecks, and make informed decisions promptly.
AUDIT TRAILS
MAINTAIN comprehensive audit trails of maintenance activities, including task history, updates, and approvals, ensuring accountability and transparency.
DATA SECURITY
ENSURE the security of maintenance-related data with robust data encryption, regular backups, and user access controls to manage and control user permissions.
STREAMLINED MAINTENANCE WORKFLOW
OPTIMIZE, automate and centralize the entire maintenance processes, ensuring a smooth and efficient workflow from request submission to task completion.
FACILITY MAINTENANCE COST MANAGEMENT
ENABLE better cost control, budget management, and financial planning for facility maintenance activities by accurately tracking labor, materials, and other costs.
FEATURES OF A FACILITIES MANAGEMENT SOFTWARE
Powering Seamless Facility Maintenance
WORK ORDER MANAGEMENT - Maximize Productivity, Minimize Complexity
- Create and assign work orders with due dates, priorities, and categories.
- Track the status and progress of work orders from initiation to completion.
- Assign tasks to technicians, teams, or vendors for efficient task allocation.
PREVENTIVE MAINTENANCE- Maximize Uptime, Minimize Disruptions
- Schedule and automate recurring maintenance tasks based on predefined intervals or condition-based triggers.
- Generate maintenance calendars and reminders to ensure timely execution.
- Optimize asset performance by conducting preventive maintenance regularly.
ASSET MANAGEMENT- Maximize Asset Performance & Life Expectancy
- Maintain a centralized asset database with detailed information, including specifications, maintenance history, and warranty details.
- Track asset locations, assignments, and lifecycle stages.
- Generate reports on asset performance, maintenance costs, and service history.
SPACE MANAGEMENT- Maximize Space Utilization & Minimize Waste
- Maintain a centralized space database with digital floor plans, occupancy details, and utilization statistics.
- Track space allocations, assignments, and lifecycle stages for efficient space utilization.
- Enable collaborative space planning and centralize booking and reservation system
Disclaimer- Space Management is a Facilities Management Software feature but is not available with Click Maint. Click Maint focuses on Facility Maintenance.
REPORTING AND ANALYTICS- Maximize Data Accuracy, Minimize Data Overload
- Generate reports on maintenance activities, asset performance, and costs.
- Analyze data to identify trends, predict equipment failures, and optimize maintenance strategies.
- Utilize dashboards and visualizations to monitor key metrics and track performance.
ENERGY MANAGEMENT- Maximize Savings, Minimize Energy Consumption
- Monitor energy consumption across systems and locations and track sustainability metrics.
- Identify energy-saving opportunities and set energy consumption benchmarks and targets
- Customize reporting templates to meet specific industry standards and facilitate analysis and communication of performance.
Disclaimer- Energy Management is a Facilities Management Software feature but is not available with Click Maint. Click Maint focuses on Facility Maintenance.
Integration
Integrate with other systems such as Enterprise Resource Planning (ERP) software, Building Automation Systems (BAS), and Internet of Things (IoT) devices.
Multi-site Capability
Manage multiple sites and locations by allowing maintenance teams to track assets and work orders across multiple facilities from a centralized platform.
Configurability
Customize your workflows, user interfaces, and reports to align with the specific needs of your organization. Tailor the system to match your business processes and ensure a seamless fit.
Data Security
Ensure the privacy and security of sensitive data through robust encryption and secure access protocols. Maintain compliance with data protection regulations and standards.
INDUSTRIES THAT BENEFIT FROM A FACILITY MAINTENANCE SOFTWARE
Empowering a Variety of Industries for Optimal Performance
Commercial Real Estate
Track and schedule maintenance tasks, ensure proper functioning of HVAC systems, elevators and security systems of commercial properties, including office buildings & malls to maximize tenant satisfaction and property value.
Retail
Facilities
Manage maintenance activities for stores, shopping centers, and commercial properties to ensure clean, well-maintained spaces for customers, enhancing their shopping experience, and protecting the value of the property.
Educational Institutions
Manage maintenance tasks for classrooms, laboratories, sports facilities, and campus infrastructure and ensure a smooth operation of your educational institution and provide a safe and comfortable environment for learning.
Hospitality
Streamline facility maintenance processes, including guest room maintenance, common area upkeep, and equipment servicing, to provide a pleasant experience for guests and maintain the overall ambiance.
Healthcare
Effectively manage and maintain critical equipment, medical devices, and facilities to ensure a safe environment. Meet compliance requirements, and minimize disruptions to patient care.
Manufacturing
Optimize equipment maintenance schedules, minimize unplanned downtime, and ensure smooth operations for machinery and production lines in manufacturing facilities.
EMPOWERING PROFESSIONALS WITH FACILITIES MANAGEMENT SOFTWARE
Elevate Your Facility Management Expertise
Facility Managers
Streamline maintenance operations, track work orders and assets, and manage space allocation, occupancy, and resource allocation and utilization
Maintenance Technicians
Receive and manage work orders, access task details and instructions, report progress, and communicate with other team members efficiently.
Property Managers
Streamline property maintenance and ensure that tenants' needs are promptly addressed. Track maintenance requests, monitor work progress, and maintain a high level of tenant satisfaction.
Operations Managers
Monitor and optimize maintenance activities, track asset performance, and allocate resources effectively to improve operational efficiency and reduce downtime.
Building Owners
Gain insights into asset performance, maintenance costs, and compliance. Make data-driven decisions, extend the lifespan of assets, and reduce overall operational expenses.
Contractors
Efficiently manage work orders, track their progress, and communicate with clients. Enhance service delivery and maintain strong client relationships.
Facility Engineers
Monitor equipment performance, conduct preventive maintenance, and analyze data to optimize energy consumption and improve overall facility performance.
Financial Managers
Track maintenance costs, analyze expenses, and budget effectively. Optimize financial planning, control expenditures, and improve cost management.
Procurement Professionals
Gain insights into inventory levels, reorder points, and asset requirements. Optimize the procurement process, ensure the availability of necessary spare parts, and reduce inventory and emergency reorder costs.
EHS Professionals
Ensure compliance with regulations and identify potential hazards or risks associated with equipment or infrastructure. Track maintenance activities that contribute to maintaining a safe working space and environment.
TOP 5 FACILITIES MANAGEMENT SOFTWARE
Features & Capabilities
Maintenance Request Management
Work Order Management
Downtime Tracking
Asset Management
Preventive Maintenance Scheduling
Inventory Management
Reports and Analytics
Mobile App
Integrates with other business applications
Free Trial
Offers Freemium
Interactive Floorplans and Mapping
Offers Tech-level License at Lower Cost
G2 Crowd Score (as of 5/24/2023)
Software Advice Score (as of 5/24/2023)
Pricing
Fiix
4.7/5
4.46/5
Starts at $45 per user/ month
Upkeep
4.5/5
4.64/5
Starts at $45 per user/ month
eMaint
4.4/5
4.42/5
Starts at $69 per user / month
Maintenance Connection
4.4/5
4.63/5
$110 per named user / month
MicroMain
4.0/5
4.07/5
Starts at $99 per user / month
Feature & Capabilities
Maintenance Request Management
Work Order Management
Downtime Tracking
Asset Management
Preventive Maintenance Scheduling
Inventory Management
Reports and Analytics
Mobile App
Integrates with other business applications
Free Trial
Offers Freemium
Interactive Floorplans and Mapping
Offers Tech-level License at Lower Cost
G2 Crowd Score (as of 5/24/2023)
Software Advice Score (as of 5/24/2023)
Pricing
Fiix
4.7/5
4.46/5
Starts at $45 per user/ month
Upkeep
4.5/5
4.64/5
Starts at $45 per user/ month
eMaint
4.4/5
4.42/5
Starts at $69 per user / month
Maintenance Connection
4.4/5
4.63/5
$110 per named user / month
MicroMain
4.0/5
4.07/5
Starts at $99 per user / month
Disclaimer- The information provided in this feature comparison has been sourced from multiple review websites. We do not guarantee the accuracy or completeness of the information and advise the user to exercise discretion and make an informed decision while choosing a solution.
COMING SOON FACILITY MAINTENANCE SOFTWARE
Features Include
- Maintenance request management
- Work order management
- Preventive maintenance
- Labor and vendor management
- Reports & analytics, KPI dashboards
- Equipment downtime tracking
- Inventory & parts management
CLICK MAINT
Easy to use Facilities Management Software
Asset Management
- Track all key assets that need to be maintained
- Monitor and report on asset downtime
- Create asset hierarchy (parent, child)
- Input key details (model, manufacturer, serial number, warranty, etc.)
- Generate QR codes
- Associate parts used
- Attach images and important documents
- Generate reports on maintenance history, costs, downtime, performance
Work Order Management
- Create and assign work orders
- Associate work orders to assets, locations or both
- Assign due date, priority and category
- Add task checklist for SOPs
- Assign to technicians, teams or vendors
- Track labor, parts and other costs
- Attach images and important documents
- Email notifications on work order updates
Preventive Maintenance
- Flexible scheduling (hourly, daily, monthly, etc..)
- Associate PMs to assets, locations or both
- Assign due date, priority and category
- Add task checklist for SOPs
- Assign to technicians, teams or vendors
- Track labor, parts and other costs
- Attach images and important documents
- Email notifications on PM updates
Vendor Management
- Manage vendor and contractor profiles
- Assign work orders to vendors
- Track vendor response time & completion rate
- Manage vendor contracts and agreements
- Track vendor communication
- Generate reports and analytics on vendor performance
- Vendor invoice management
- Integrate with accounting systems to streamline vendor payment processes
Facilities Management Software
Everything you need to know
What is Facilities Management Software?
Facilities management software is a powerful digital solution designed to streamline and optimize various aspects of facility operations. It helps facility managers efficiently manage resources, reduce costs, and enhance productivity by centralizing control and automating processes. Facilities management software includes modules and features that help manage and track service requests, work orders, preventive maintenance, assets and inventory, capital projects, space planning, room booking, leases, vendors and suppliers, utilities and more.
What are the Key Features of Facility Management Software?
Facility management software offers a range of features to support effective facility management. These include work order management, preventive maintenance scheduling, asset tracking, space management, vendor management, reporting and analytics, and integration capabilities. Some software packages include additional features for room booking and desk reservation, utility and energy tracking, capital projects and lease management. These features ensure smooth operations and better decision-making and planning.
How can Facilities Management Software Benefit my Organization?
Facilities management software improves operational efficiency by streamlining processes, reduces downtime through proactive preventive maintenance, optimizes space utilization to maximize productivity, enhances asset tracking and management, enables streamlined work order processes, ensures compliance with regulations, and provides valuable data-driven insights for better decision-making.
Is Facility Management Software Scalable to my Organization's Needs?
Facility management software is designed to be scalable and to cater to organizations of all sizes. Whether you have a single facility or multiple facilities across multiple locations, the software can be configured to your needs and grow with your organization, accommodating changes and expansions. Most facility management software solutions have subscription plans allowing customers to select the features and modules, and number of users they need so that both software cost and enabled features are in line with the size and requirements of the business.
How does Facility Management Software Ensure Data Security?
Facility management software prioritizes data security by implementing robust measures. These include data encryption, strict access controls, secure data storage, and compliance with data privacy regulations. Reputable software vendors also undergo regular penetration tests to detect vulnerabilities and security audits to maintain the highest standards of data protection.
Can Facilities Management Software Integrate with Other Systems?
Yes, facilities management software offers integration capabilities with various systems like CMMS, ERP, HRIS, and IoT devices. Some facility management software have connectors built with popular software or integrations can be built through the API. Integration allows seamless data exchange and collaboration between platforms, enhancing operational efficiency and ensuring data accuracy across different systems.
How Easy is it to Implement and Use Facilities Management Software?
Facilities management software options vary on ease of use and ease of implementation. Also the size and complexity of the facility and its operations impact how east the software experience is, especially implementation. There are a software providers that focus on user-friendly interfaces and intuitive workflows to make implementation and usage as easy as possible. Many solutions offer onboarding support, comprehensive training resources, and dedicated customer support to ensure a smooth transition and help users fully leverage the software's benefits. When evaluating facility management software options, make sure to sign up for free trials and live demos to ensure that the software is easy to use and compare with other solutions that are being reviewed.
What are the Best Facilities Management Software Solutions Available?
Determining the best facilities management software depends on your specific organizational needs, preferences, industry, budget, and scalability requirements. It's recommended to evaluate different solutions based on these factors to find the one that aligns best with your organization. Click Maint CMMS offers facility management features that is geared toward small and mid sized organizations that need to streamline maintenance in their facilities.
How can Facilities Management Software Help with Space Management?
Facilities management software plays a crucial role in effective space management. It provides tools to track and optimize space utilization, manage occupancy, allocate spaces, visualize floor plans, and streamline room booking and reservations. These features enable organizations to make the most of their physical spaces, enhance productivity, and make informed decisions about space allocation.
Can Facilities Management Software Automate Preventive Maintenance Tasks?
Yes, facilities management software offers automation capabilities for preventive maintenance tasks. It allows you to schedule routine inspections, generate work orders, send maintenance reminders, and track maintenance history. This automation ensures that maintenance tasks are proactively performed, minimizing the risk of equipment failures and prolonging asset lifecycles.
Is Facility Management Software Suitable for Multi-site Organizations?
Facility management software are designed to work for single site or multi-site organizations. It provides centralized control and visibility across different locations, facilitating consistent management of assets, resources, and maintenance processes. This enables standardized practices, efficient collaboration between sites, and centralized data management.
How Can Facility Management Software Help with Compliance Management?
Facility management software helps track regulatory requirements, document inspections and audits, manage permits and certifications, and generate compliance reports. By using this software, organizations can ensure they adhere to relevant regulations, maintain a safe environment, and demonstrate compliance when needed.
