Take Control of your Inventory to Get the Right Parts, On Time, for the Best Price
Workflow to Optimize Inventory Management
Seamless Inventory Control for Uninterrupted Operations
CONSOLIDATE all inventory-related information, including stock levels, storage locations, item details, and usage history in one system. Improve visibility and facilitate efficient inventory management with centralized control.
TRIGGER preventive maintenance tasks based on inventory data, such as part replacements and equipment inspections, ensuring timely maintenance to avoid unexpected breakdowns and equipment downtime.
ACCESS the CMMS and perform inventory tasks on mobile devices. Update stock information and perform transactions remotely.
GENERATE reports on inventory usage patterns and trends. Get insights into high-demand items, identify slow-moving or obsolete inventory, and highlight opportunities for cost savings and process improvements.
SCAN items during stock receipt, issuance, or physical inventory counts to capture accurate data. Improve efficiency by reducing manual data entry errors and time required for ordering and restocking spare parts and materials.
INTEGRATE with purchasing or financial systems for seamless data flow, reduce manual data entry and improve accuracy. Ensure that inventory information is up-to-date across the organization.
For Enhanced Inventory and Cost Control
Track inventory with detailed records of descriptions, quantities, and locations:
Set reorder points and safety stock levels for proactive inventory replenishment:
Maintain vendor information, including contact details, pricing, vendor part number, costs and lead times:
Generate and manage purchase orders for inventory items:
It is a technology that helps businesses track, organize, and optimize their inventory levels and ordering and consumption processes. It is important because it enables businesses to have real-time visibility into their inventory, prevents stock outages and overstocking, streamlines procurement, and improves overall operational efficiency.
A CMMS provides a dedicated inventory management functionality or module within the system that allows maintenance teams to effectively manage and track inventory for maintenance activities, ensuring the availability of spare parts, reducing equipment downtime, and optimizing maintenance processes. Parts and other inventory items are used on corrective maintenance and preventive maintenance work orders. The CMMS’s inventory management module makes it easy for users to identify parts used for specific assets and work orders, know how many parts are available, which suppliers to order from, and to process orders.
Key features to consider include real-time inventory tracking, automated stock replenishment, barcode / QR code generation and reading, supplier management, demand planning, and reporting & analytics capabilities. Additionally, integration capabilities with existing systems, user-friendly interface, mobile accessibility, and security measures are important factors to evaluate.
The software helps in cost reduction by minimizing stock outages and overstocking, optimizing inventory levels, streamlining procurement processes, and preventing excess or obsolete inventory. By maintaining optimal inventory levels, businesses can reduce carrying costs, minimize waste from degraded inventory, avoid expensive costs of rush orders, and reduce costly equipment downtime.
Yes, some more robust inventory management solutions offer demand forecasting capabilities. These tools use historical data, trend analysis, and statistical algorithms to predict future demand, allowing businesses to plan their inventory levels and purchasing activities more accurately, reducing stockouts and improving customer satisfaction.
Success can be measured by monitoring key performance indicators (KPIs) such as stock accuracy, turnover rate, order fulfillment rate, and inventory carrying costs. By tracking these metrics before and after implementing the software, businesses can assess the impact, identify areas of improvement, and make data-driven decisions to optimize inventory management processes.
Yes, many inventory management solutions offer customization options to align with specific business requirements. This may include configuring workflows, data fields, reports, and integrations with other systems. It is important to communicate your specific needs with the software vendor and ensure that customization options are available to tailor the software to your unique business processes.
