Develop a preventive maintenance plan
This involves creating a comprehensive list of equipment that requires preventive maintenance, outlining the maintenance tasks, and determining the frequency of maintenance.
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Schedule maintenance tasks
This involves scheduling the maintenance tasks and assign them to relevant technicians based on their importance and urgency. This is done via a maintenance software.
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Record maintenance data
Repairs, replacements, and inspections, are then recorded in a centralized database. This data can be used to analyze equipment performance, detect trends, and forecast future maintenance needs.
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Conduct routine inspections
Regular inspections are critical to identify potential issues and prevent equipment failure. Inspections involve checking for wear and tear, lubrication, and cleaning equipment.
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Monitor equipment performance
Ongoing monitoring of equipment performance can detect anomalies and potential issues, allowing for proactive maintenance. This step involves tracking various equipment performance indicators.
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Analyze maintenance data
Identifying trends and patterns in equipment performance, allows for more informed decision-making regarding maintenance scheduling and resource allocation.
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Implement corrective actions
Once potential issues are identified, corrective actions must be implemented immediately to prevent equipment failure.
PREVENTIVE MAINTENANCE SOFTWARE BENEFITS
Improve equipment reliability and lifespan
By enabling businesses to conduct regular maintenance, the software allows businesses to schedule and track maintenance tasks, reducing wear and tear on parts, preventing breakdowns, and catching small problems before they turn into larger ones.
Reduce equipment downtime and repair costs
Equipment downtime can be costly in terms of lost production, revenue, and customer satisfaction. Preventive maintenance software ensures that equipment is properly maintained, reducing the risk of unexpected breakdowns and downtime.
Improve safety and compliance
Properly maintained equipment is less likely to cause accidents and injuries in the workplace. Preventive maintenance software can help identify potential safety hazards and schedule maintenance tasks to address them before they become a problem.
Improve inventory and asset management
Preventative maintenance software allows businesses to keep track of all their equipment, including location, maintenance history, and current status. This information can be used to make informed decisions about equipment replacement and upgrades.
Efficient and effective collaboration
By having all preventive maintenance data stored in a single cloud-based platform, accessible from anywhere and by anyone, teams can collaborate more efficiently without having to rely on excel or other offline formats. This enables better communication, coordination, and decision-making, leading to improved asset performance and reduced maintenance costs.
Real-time data and analytics
Businesses can gather real-time data on their equipment, including performance, usage patterns, and maintenance history. This data can be used to generate analytics that provide insights into the health of the equipment and identify areas for improvement.
PREVENTIVE MAINTENANCE PROGRAM SOFTWARE FEATURES
Work order management
Create and manage work orders, assign tasks to technicians, track progress, and close out completed work orders.
Asset management
Track asset information, such as purchase date, warranty information, and other critical details. Make informed decisions regarding equipment replacement and upgrades.
Parts & inventory management
Monitors inventory levels of parts and supplies required for maintenance tasks. Guarantee the business has the required parts on hand when maintenance is needed.
Equipment downtime tracking
Keep track of all your assets and equipment, including location, maintenance history, and current status. Identify which equipment needs maintenance and when.
Resource & vendor management
Manage your resources, including the allocation of technicians and equipment required for maintenance tasks. Manage vendor contracts, and ensure they have the necessary support to perform maintenance tasks on time and within budget.
Analytics & reporting
Get valuable insights into maintenance activities, equipment performance, and other critical metrics. Identify trends, optimize maintenance schedules, and improve equipment performance.
Access & manage work from mobile devices
Allow technicians to access maintenance schedules, work orders, and equipment information from their mobile devices. Enable them to work more efficiently and effectively in the field.
ADDITIONAL FEATURES
Integration with other business applications
Integrate with other business applications, such as accounting or enterprise resource planning (ERP) software and deliver a seamless and streamlined solution for managing maintenance activities. Ensure maintenance activities are accurately reflected in financial records and inventory management systems, reducing the risk of errors and improving overall business efficiency.
Budgeting & forecasting
Plan and manage your maintenance costs. Estimate maintenance costs based on historical data, plan for future maintenance expenses, and identify opportunities to reduce maintenance costs. Get insights into maintenance spending, make informed decisions about equipment maintenance and replacement, and ensure that maintenance activities are cost-effective and aligned with the overall business strategy.
Calendar-based maintenance
Enable businesses to schedule maintenance tasks based on a calendar schedule, such as monthly or quarterly. Ensure that maintenance tasks are completed on a regular basis, reducing the risk of equipment failure.
Meter-based maintenance
Enable businesses to schedule maintenance tasks based on equipment usage, such as the number of hours in operation or cycles completed. Ensure that maintenance tasks are performed when necessary based on actual usage, reducing the risk of unexpected downtime.
Key Industries that use Preventative Maintenance Software
Manufacturing
PM software helps manufacturers optimize equipment uptime, reduce maintenance costs, and ensure compliance with safety regulations.
Healthcare
Healthcare facilities maintain critical medical equipment, ensuring patient safety and regulatory compliance while also reducing downtime and repair costs.
Transportation
Transportation companies keep their vehicles and equipment in optimal condition, reducing downtime and repair costs while also ensuring compliance with safety regulations.
Facilities Management
Facilities managers maintain critical building systems, reducing downtime, and minimizing repair costs, while also ensuring compliance with safety regulations and extending the lifespan of assets.
Agriculture
Farmers maintain their equipment, increasing efficiency, reducing downtime, and ensuring compliance with safety regulations, ultimately leading to improved crop yields and profitability.
Energy & Utilities
Industrial preventive maintenance software helps energy companies manage their complex infrastructure and equipment, ensuring high levels of uptime, safety, and regulatory compliance.
Higher Education
Colleges and universities maintain their campus buildings and equipment, ensuring student safety, reducing downtime and minimizing repair costs.
Hotels & Resorts
Preventative maintenance software helps hotels and resorts maintain their properties, ensuring guest satisfaction and minimizing disruptions to operations.
Arenas & Stadiums
Stadiums and arenas maintain their facilities and equipment, ensuring a positive guest experience, reducing downtime, and minimizing repair costs.
Municipalities
Cities and towns maintain their public infrastructure, ensuring safety, reducing downtime, and minimizing repair costs, ultimately leading to improved quality of life for residents.
Retail & Restaurants
PM software helps retailers and restaurant owners maintain their buildings and equipment, ensuring customer satisfaction, reducing downtime, and minimizing repair costs.
Religious Institutions & Non-Profits
PM maintenance software helps religious institutions and non-profits maintain their facilities and equipment, ensuring facilities are safe, running efficiently and minimizing repair costs.
PROFESSIONALS WHO BENEFIT FROM PM MAINTENANCE SOFTWARE
Plant Managers
Plant managers maintain critical manufacturing equipment, ensuring compliance with safety regulations, reducing downtime, and minimizing repair costs, ultimately leading to increased productivity and profitability.
Maintenance Managers
Maintenance managers optimize their maintenance schedules, reducing downtime, and repair costs, while also ensuring compliance with safety regulations and extending the lifespan of equipment.
Fleet Managers
Fleet managers keep their vehicles in optimal condition, reducing downtime, minimizing repair costs, and ensuring compliance with safety regulations, ultimately leading to increased fleet efficiency and profitability.
Facility Managers
Preventative maintenance software helps facility managers maintain critical building systems, ensuring safety and compliance with regulations while also reducing downtime, and minimizing repair costs.
Property Managers
Property managers maintain critical building systems, ensuring safety and compliance with regulations, reducing downtime, and minimizing repair costs, ultimately leading to increased tenant satisfaction and profitability.
Operations Managers
Preventative maintenance software helps operations managers optimize their maintenance activities, reducing costs, improving efficiency, and maximizing uptime, ultimately leading to increased profitability and success.
Equipment Operators
Preventative maintenance software helps equipment operators keep their equipment in optimal condition, ensuring safety and extending the lifespan of assets while also reducing downtime and repair costs.
Compliance Officers
Preventative maintenance software helps compliance officers keep up with preventive maintenance compliance and ensure safety regulations and best practices are followed, reducing the risk of accidents or fines.
Finance Managers
Finance managers optimize maintenance budgets, reducing costs while also ensuring that equipment is maintained in optimal condition, ultimately leading to increased profitability.
Health and Safety Managers
Health and safety managers ensure that businesses are complying with safety regulations, reducing the risk of accidents or fines, and promoting a culture of safety.
PREVENTIVE MAINTENANCE SOFTWARE IMPLEMENTATION BEST PRACTICES
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TOP 6 CMMS LEADERS
Features & Capabilities
Maintenance Request Management
Work Order Management
Downtime Tracking
Asset Management
Preventive Maintenance Scheduling
Inventory Management
Reports and Analytics
Mobile App
Integrates with other business applications
Free Trial
Offers Freemium
Interactive Floorplans and Mapping
Offers Tech-level License at Lower Cost
G2 Crowd Score (as of 5/24/2023)
Pricing
Fiix
4.7/5
Starts at $45 per user/ month
Upkeep
4.5/5
$45 per user / month (Starter)
Click Maint
5/5
$35 per user / month
eMaint
4.4/5
Starts at $69 per user / month
Maintenance Connection
4.4/5
$110 per named user / month
MicroMain
4.0/5
Starts at $99 per user / month
Feature & Capabilities
Maintenance Request Management
Work Order Management
Downtime Tracking
Asset Management
Preventive Maintenance Scheduling
Inventory Management
Reports and Analytics
Mobile App
Integrates with other business applications
Free Trial
Offers Freemium
Interactive Floorplans and Mapping
Offers Tech-level License at Lower Cost
G2 Crowd Score (as of 5/24/2023)
Pricing
Fiix
4.7/5
Starts at $45 per user/ month
Upkeep
4.5/5
$45 per user / month (Starter)
Click Maint
5/5
$35 per user / month
eMaint
4.4/5
Starts at $69 per user / month
Maintenance Connection
4.4/5
$110 per named user / month
MicroMain
4.0/5
Starts at $99 per user / month
Disclaimer- The information provided in this feature comparison has been sourced from multiple review websites. We do not guarantee the accuracy or completeness of the information and advise the user to exercise discretion and make an informed decision while choosing a solution.
Preventive Maintenance Software
Features Include
- Maintenance request management
- Work order management
- Preventive maintenance
- Labor and vendor management
- Reports & analytics, KPI dashboards
- Equipment downtime tracking
- Inventory & parts management
CLICK MAINT - CMMS PREVENTIVE MAINTENANCE SOFTWARE THAT’S EASY TO USE
Work Order Management
- Create and assign work orders
- Associate work orders to assets, locations or both
- Assign due date, priority and category
- Add task checklist for SOPs
- Assign to technicians, teams or vendors
- Track labor, parts and other costs
- Attach images and important documents
- Email notifications on work order updates
Preventive Maintenance
- Flexible scheduling (hourly, daily, monthly, etc..)
- Associate PMs to assets, locations or both
- Assign due date, priority and category
- Add task checklist for SOPs
- Assign to technicians, teams or vendors
- Track labor, parts and other costs
- Attach images and important documents
- Email notifications on PM updates
Asset Management
- Track all key assets that need to be maintained
- Monitor and report on asset downtime
- Create asset hierarchy (parent, child)
- Input key details (model, manufacturer, serial number, warranty, etc.)
- Generate QR codes
- Associate parts used
- Attach images and important documents
- Generate reports on maintenance history, costs, downtime, performance
Parts and Inventory Management
- Track all key parts and materials used
- Monitor and report on inventory levels
- Associate parts with assets and work orders
- Input key details (supplier, cost, storage location, etc.)
- Generate QR codes
- Attach images and important documents
- Generate reports on parts used, costs, stock levels
Mobile App
- Manage all work orders and requests in the field
- Create and edit all incoming work orders and preventive maintenance tasks
- Upload images and to work orders, requests and assets
- Scan QR codes for work orders, assets, locations, and parts
- Get real time notifications for work orders and maintenance requests
- Add and update assets and inventory on the go
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FAQs
1.
Can preventative maintenance software be integrated with other business systems?
Yes, many preventative maintenance software solutions can be integrated with other business systems such as ERP, CRM, and other business applications. Integration enables seamless data flow and provides a comprehensive view of maintenance operations, enhancing decision-making and improving efficiency. It also eliminates data silos and reduces the need for manual data entry, saving time and resources.
2.
What is the cost of preventative maintenance software?
The cost of preventative maintenance software varies depending on the features, customization options, and vendor. Most vendors offer subscription-based pricing models that range from a few hundred to several thousand dollars per month. Additionally, some vendors charge implementation and training fees. It's essential to consider the total cost of ownership, including software costs, training, and support, before making a decision.
3.
How long does it take to implement preventative maintenance software?
The training required to use preventative maintenance software depends on the complexity of the system and the organization's needs. Most vendors offer training programs that range from online courses to on-site training. The training typically covers system navigation, asset and work order management, preventive maintenance scheduling, and reporting. It's essential to ensure that all users receive proper training to maximize the benefits of the software.
4.
What kind of training is required to use preventative maintenance software?
The training required to use preventative maintenance software depends on the complexity of the system and the organization's needs. Most vendors offer training programs that range from online courses to on-site training. The training typically covers system navigation, asset and work order management, preventive maintenance scheduling, and reporting. It's essential to ensure that all users receive proper training to maximize the benefits of the software.
5.
Is preventative maintenance software suitable for businesses of all sizes?
Yes, preventative maintenance software is suitable for businesses of all sizes. Small businesses with a few assets can benefit from basic preventive maintenance features, while larger organizations can leverage advanced features such as predictive maintenance and analytics. Many vendors offer customizable solutions to accommodate the specific needs of different-sized organizations.
6.
How do I measure the ROI of preventative maintenance software?
The ROI of preventative maintenance software can be measured by calculating the reduction in downtime and repair costs, increased asset reliability, and improved productivity. Additionally, factors such as increased asset lifespan, improved safety, and compliance can be considered. The total cost of ownership, including software costs, implementation, and training, should also be factored in.