Asset identification
The first step is to identify all the assets that need to be maintained or repaired. These assets can include equipment, facilities, vehicles, or any other physical assets.
CMMS Software
Streamline Maintenance. Maximize Productivity.
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PICK THE CMMS THAT IS RIGHT FOR YOU
A step-by-step guide to help you find your perfect software match
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Asset data input
Once the assets are identified, their data is entered into the CMMS Software. This data can include details such as the asset's location, manufacturer, model number, purchase date, warranty information, maintenance history, and any other relevant information.
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Work order creation
When a maintenance or repair task is needed, a work order is created in the CMMS. This work order contains information about the asset to be serviced, the type of maintenance required, the priority level, and any other details.
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Work order assignment
The work order is then assigned to a technician or a group of technicians based on their skills, availability, and workload.
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Work order execution
The technician receives the work order and begins performing the necessary maintenance or repairs. They can use the CMMS to access information about the asset, view any previous maintenance or repair work that was done, and record any new information.
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Work order completion
Once the maintenance or repair work is completed, the technician updates the work order status in the CMMS, indicating that the work is done and any parts used are accounted for.
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Reporting and analysis
The CMMS software generates reports and analysis on maintenance activities, asset performance, and costs. These reports can be used to identify trends, optimize maintenance schedules, and make data-driven decisions.
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Continuous improvement
Based on the insights gained from the reports and analysis, the maintenance team continuously improves their processes and optimizes their maintenance strategies to reduce downtime and increase asset reliability.
NAVIGATING THE CMMS WORKFLOW
From CHAOS to ORDER
Asset identification
The first step is to identify all the assets that need to be maintained or repaired. These assets can include equipment, facilities, vehicles, or any other physical assets.
Asset data input
Once the assets are identified, their data is entered into the CMMS. This data can include details such as the asset's location, manufacturer, model number, purchase date, warranty information, maintenance history, and any other relevant information.
Work order creation
When a maintenance or repair task is needed, a work order is created in the CMMS. This work order contains information about the asset to be serviced, the type of maintenance required, the priority level, and any other details.
Work order assignment
The work order is then assigned to a technician or a group of technicians based on their skills, availability, and workload.
Work order execution
The technician receives the work order and begins performing the necessary maintenance or repairs. They can use the CMMS to access information about the asset, view any previous maintenance or repair work that was done, and record any new information.
Work order completion
Once the maintenance or repair work is completed, the technician updates the work order status in the CMMS, indicating that the work is done and any parts used are accounted for.
Reporting and analysis
The CMMS generates reports and analysis on maintenance activities, asset performance, and costs. These reports can be used to identify trends, optimize maintenance schedules, and make data-driven decisions.
Continuous improvement
Based on the insights gained from the reports and analysis, the maintenance team continuously improves their processes and optimizes their maintenance strategies to reduce downtime and increase asset reliability.
BENEFITS OF A CMMS SOFTWARE
Driving Excellence with Maintenance Management
EFFICIENCY
STREAMLINE maintenance processes and optimize material and resource distribution.
VISIBILITY
IMPROVE maintenance operations with centralized asset information and workflow visibility.
AUTOMATION
AUTOMATE manual tasks to save time, reduce errors and improve productivity.
CONSISTENCY
ATTAIN consistency through knowledge transfer and cloud-based documentation of maintenance procedures.
DATA-DRIVEN
MAKE informed maintenance decisions and increase equipment reliability.
COST REDUCTION
REDUCE maintenance costs through preventive maintenance and timely repairs.
COMPLIANCE
SIMPLIFY compliance audits by generating responses and reports tailored to an audit’s demands.
PRODUCTIVITY
IMPROVE productivity by reducing equipment breakdowns and maintenance-related delays.
FEATURES OF A CMMS SOFTWARE
Streamline, Enhance, Boost: Unleash Maintenance Success!
Preventive Maintenance
- Maximize Uptime, Minimize Disruptions
- Schedule maintenance tasks, proactively.
- Choose the type of preventive maintenance most suitable for your assets.
- Send timely alerts to technicians and managers.
Work Order Management - Improve Response Times and Completion Rates
- Assign tasks and track progress in real-time.
- Streamline work order scheduling in a single platform.
- Allocate resources efficiently and reduce downtime.
Inventory Management
- Always Have Parts on Hand
- Automate inventory tracking and restocking.
- Improve inventory utilization and prevent stockouts and overstocking.
- Set up automated reorder workflows and alerts
Asset Management - Reduce Costly Downtime
- Automate asset tracking and maintenance scheduling.
- Improve asset utilization and prevent unplanned downtime.
- Set up automated asset maintenance workflows and alerts.
Equipment Tracking
Register your asset's model, serial number, location, and maintenance history to facilitate easy inspections, repairs, and replacements
Reporting and Analytics
Get insights on maintenance activities, asset performance, resource allocation, and maintenance costs.
Integration
Integrate with other systems such as Enterprise Resource Planning (ERP) software, Building Automation Systems (BAS), and Internet of Things (IoT) devices.
Configurability
Customize your workflows, user interfaces, and reports to fit the specific needs of your organization.
Predictive Maintenance
Use data from sensors and other sources to forecast equipment failures and schedule proactive maintenance activities.
Multi-site Capability
Manage multiple sites and locations by allowing maintenance teams to track assets and work orders across multiple facilities from a centralized platform.
Click Maint may not include all features such as Predictive Maintenance or IoT integration; please talk to us for more details.
MOBILE CMMS
For Maintenance Management on-the-go
MOBILE ACCESS
Access the CMMS from anywhere, using mobile devices such as smartphones or tablets.
QR CODE SCANNING
Scan barcodes on assets, parts, and inventory using a mobile device's camera.
VOICE-TO-TEXT
Use voice commands to perform tasks, such as creating work orders or updating asset information.
REAL-TIME UPDATES
Receive real-time updates on work order status, asset history, and inventory levels.
GPS TRACKING
Track the location of assets and technicians in real-time using GPS technology.
OFFLINE CAPABILITIES
Access and update information offline, and have it automatically sync when a network connection is restored.
COLLABORATION TOOLS
Communicate and collaborate with team members and external partners, such as contractors or suppliers.
CUSTOMIZABILITY
Customize to add new fields, create custom reports and checklists, or integrate with other systems.
ALERTS AND NOTIFICATIONS
Receive alerts and notifications for upcoming maintenance tasks, low inventory levels, or other important events.
IMAGE AND VIDEO ATTACHMENTS
Attach images and videos to work orders and asset records, providing additional context for technicians and managers.
INDUSTRIES THAT BENEFIT FROM THE CMMS SOFTWARE
Your Catalyst for Maintenance Excellence!
Manufacturing
Effectively manage and schedule preventive maintenance tasks, track equipment downtime, and optimize inventory management using a CMMS software. Maintain equipment effectively, minimize unplanned downtime, improve productivity, and extend machinery lifespan.
Facilities Management
Centralize maintenance data, streamline work order management, and enhance asset tracking with a CMMS software. Enable efficient resource allocation, timely response to maintenance requests, and better coordination among teams to achieve improved facility operations and tenant satisfaction.
Healthcare
Schedule preventive maintenance for medical devices, manage regulatory compliance, and track spare parts inventory with a CMMS software. Ensure that medical equipment functions optimally, minimize breakdowns, and enhance patient care.
Energy and Utilities
Maintain power generation equipment, transmission lines, and distribution networks with CMMS software. Manage preventive maintenance schedules, track work orders, and ensure compliance with safety regulations to achieve enhanced reliability, reduced downtime, and improved energy production and distribution.
Hospitality
Manage maintenance tasks for guest rooms, common areas, and various facilities with a CMMS software. Enable efficient tracking of work orders, automate preventive maintenance, and manage vendor contracts. Ensure prompt response to guest requests, improve guest satisfaction and maintain a positive reputation.
Municipalities
Manage maintenance operations related to public infrastructure such as roads, parks, water supply systems, and buildings with a CMMS software. Track maintenance tasks, manage work orders, and optimize resource allocation. Improve the efficiency of municipal maintenance and enhance the quality of services provided to residents.
PROFESSIONALS THAT BENEFIT FROM THE CMMS SOFTWARE
Fueling Maintenance Expertise.
Maintenance Managers
Maintenance Technicians
Asset Managers
Inventory Managers
Compliance Officers
Operations Managers
Financial Managers
EHS Managers
PROFESSIONALS THAT BENEFIT FROM THE CMMS SOFTWARE
Fueling Maintenance Expertise
Maintenance Managers
Efficiently plan and schedule maintenance tasks, track work orders, and allocate resources effectively with a CMMS. Get real-time visibility into maintenance activities to make data-driven decisions, optimize maintenance processes, and improve overall equipment reliability.
Maintenance Technicians
Receive clear work instructions, access to historical maintenance data, and real-time notifications for assigned tasks with a CMMS. Easily record your work progress, update maintenance records, and collaborate with other team members to achieve improved efficiency and effective troubleshooting.
Asset Managers
Access comprehensive asset information, including maintenance history, criticality, and lifecycle data within a CMMS. Make informed decisions regarding asset performance, maintenance strategies, and replacement planning to optimize asset utilization.
Inventory Managers
Automate inventory tracking, generate purchase orders, and optimize stock levels through a CMMS. Ensure that the right parts are available when needed, reduce stockouts and excess inventory. Streamline procurement processes, lower costs, and enhance inventory management efficiency.
Compliance Officers
Maintain accurate records of maintenance activities, regulatory inspections, and certifications with a CMMS software. Access documentation, track compliance status, and ensure compliance with industry standards, safety regulations, and audit requirements.
Operations Managers
Get real-time insights into equipment performance, maintenance costs, and downtime metrics through a CMMS software. Identify bottlenecks, optimize maintenance schedules, and make informed decisions to improve operational efficiency, and enhance overall equipment effectiveness.
Financial Managers
Get cost data related to maintenance activities, equipment repairs, and spare parts usage within a CMMS. Facilitate accurate cost tracking, budgeting, and forecasting for maintenance operations. Optimize spending, identify cost-saving opportunities, and demonstrate the financial value of maintenance investments.
EHS Managers
Maintain a safe and compliant work environment, track safety inspections, record incidents, and manage corrective actions. Enhance visibility into safety-related maintenance tasks and ensure timely completion of safety requirements. Effectively monitor safety performance, mitigate risks, and improve overall workplace safety.
PICK THE CMMS THAT IS RIGHT FOR YOU
A step-by-step guide to help you find your perfect match
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Step 1:Assess your needs
First, identify your organization's specific maintenance management needs. Determine your pain points and identify which tasks or processes you need the CMMS software to automate or streamline. By understanding your needs, you can focus on the features and capabilities that are most important for your organization.
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Step 2:Evaluate your budget
Have a clear understanding of your budget and what you can afford for CMMS software. Keep in mind that the cost of the software may be just one component of the total cost of ownership, which can also include implementation, training, and ongoing support.
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Step 3:Consider scalability
Evaluate whether the CMMS software can scale with your organization and support your future needs. As your organization grows and evolves, so too will your maintenance management needs.
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Step 4:Look for user-friendly interfaces
A user-friendly interface is crucial for successful adoption and use of the CMMS software. Choose software that is easy to navigate and intuitive to use.
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Step 5:Prioritize key features
Prioritize the features that are most important for your organization, such as inventory management, work order management, and preventive maintenance scheduling. Different CMMS software will offer different features and capabilities.
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Step 6:Ask for references and demos
Before making a final decision, ask the CMMS vendors for references and demos. This will give you an opportunity to see the software in action and hear from other organizations about their experiences with the software.
TOP 5 CMMS LEADERS
Features & Capabilities
Maintenance Request Management
Work Order Management
Downtime Tracking
Asset Management
Preventive Maintenance Scheduling
Inventory Management
Reports and Analytics
Mobile App
Integrates with other business applications
Free Trial
Offers Freemium
Interactive Floorplans and Mapping
Offers Tech-level License at Lower Cost
G2 Crowd Score (as of 5/24/2023)
Software Advice Score (as of 5/24/2023)
Pricing
Fiix
4.7/5
4.46/5
Starts at $45 per user/ month
Upkeep
4.5/5
4.64/5
Starts at $45 per user/ month
eMaint
4.4/5
4.42/5
Starts at $69 per user / month
Maintenance Connection
4.4/5
4.63/5
$110 per named user / month
MicroMain
4.0/5
4.07/5
Starts at $99 per user / month
Feature & Capabilities
Maintenance Request Management
Work Order Management
Downtime Tracking
Asset Management
Preventive Maintenance Scheduling
Inventory Management
Reports and Analytics
Mobile App
Integrates with other business applications
Free Trial
Offers Freemium
Interactive Floorplans and Mapping
Offers Tech-level License at Lower Cost
G2 Crowd Score (as of 5/24/2023)
Software Advice Score (as of 5/24/2023)
Pricing
Fiix
4.7/5
4.46/5
Starts at $45 per user/ month
Upkeep
4.5/5
4.64/5
Starts at $45 per user/ month
eMaint
4.4/5
4.42/5
Starts at $69 per user / month
Maintenance Connection
4.4/5
4.63/5
$110 per named user / month
MicroMain
4.0/5
4.07/5
Starts at $99 per user / month
Disclaimer- The information provided in this feature comparison has been sourced from multiple review websites. We do not guarantee the accuracy or completeness of the information and advise the user to exercise discretion and make an informed decision while choosing a solution.
COMING SOON CMMS
Features Include
- Maintenance request management
- Work order management
- Preventive maintenance
- Labor and vendor management
- Reports & analytics, KPI dashboards
- Equipment downtime tracking
- Inventory & parts management
CLICK MAINT- A CMMS THAT IS TAILORED TO YOUR NEEDS
For Optimal Maintenance Efficiency
Work Order Management
- Create and assign work orders
- Associate work orders to assets, locations or both
- Assign due date, priority and category
- Add task checklist for SOPs
- Assign to technicians, teams or vendors
- Track labor, parts and other costs
- Attach images and important documents
- Email notifications on work order updates
Preventive Maintenance
- Flexible scheduling (hourly, daily, monthly, etc..)
- Associate PMs to assets, locations or both
- Assign due date, priority and category
- Add task checklist for SOPs
- Assign to technicians, teams or vendors
- Track labor, parts and other costs
- Attach images and important documents
- Email notifications on PM updates
Asset Management
- Track all key assets that need to be maintained
- Monitor and report on asset downtime
- Create asset hierarchy (parent, child)
- Input key details (model, manufacturer, serial number, warranty, etc.)
- Generate QR codes
- Associate parts used
- Attach images and important documents
- Generate reports on maintenance history, costs, downtime, performance
Parts and Inventory Management
- Track all key parts and materials used
- Monitor and report on inventory levels
- Associate parts with assets and work orders
- Input key details (supplier, cost, storage location, etc.)
- Generate QR codes
- Attach images and important documents
- Generate reports on parts used, costs, stock levels
Mobile App
- Manage all work orders and requests in the field
- Create and edit all incoming work orders and preventive maintenance tasks
- Upload images and to work orders, requests and assets
- Scan QR codes for work orders, assets, locations, and parts
- Get real time notifications for work orders and maintenance requests
- Add and update assets and inventory on the go
CLICK MAINT A CMMS THAT IS TAILORED TO YOUR NEEDS
For Optimal Maintenance Efficiency
Work Order Management
Work order creation
- Task Description
- Priority levels
- Due dates
- Attachments
Resource allocation
- Labor
- Parts
- Tools
- Equipment
Status tracking
- Real-time updates
- Progress monitoring
- Task completion
Preventive Maintenance
Maintenance scheduling
- Calendar-based scheduling
- Meter-based scheduling
- Condition-based scheduling
Maintenance plans
- Task lists
- Frequency
- Duration
- Required resources
Inspection checklists
- Asset checklists
- Safety checklists
- Compliance checklists
Reporting
- Maintenance history
- Asset performance
- Maintenance costs
Asset Management
Asset tracking
- Asset information
- Warranty details
- Maintenance history
Asset performance
- Equipment uptime
- Downtime analysis
- Failure analysis
Work order management
- Asset association
- Task assignment
- Maintenance scheduling
Reporting
- Asset history
- Asset performance
- Maintenance costs
Mobile Apps
Work order access
- Mobile app integration
- Work order assignment
- Real-time updates
Inspection checklists
- Mobile form integration
- Data collection
- Image attachments
Asset management
- Asset tracking
- Maintenance scheduling
- Maintenance costs
CMMS SOFTWARE
Everything you need to know
What is a CMMS?
A Computerized Maintenance Management System (CMMS) is a software application that helps organizations manage their maintenance operations by keeping track of all the assets, equipment, and facilities that need maintenance. CMMS software is designed to be a centralized database that stores all the maintenance-related information, including work orders, maintenance history, spare parts inventory, and preventive maintenance schedules.
Why is CMMS Software important for maintenance management?
The main purpose of a CMMS is to improve the efficiency and effectiveness of maintenance operations by providing real-time visibility into the status of assets and work orders. This helps maintenance teams prioritize their tasks, reduce downtime, and increase the lifespan of their assets. A CMMS also enables organizations to move from a reactive maintenance approach to a proactive one, where maintenance is planned and scheduled based on data-driven insights.
How long does it take to implement a CMMS software?
The implementation time for a CMMS software depends on the size of the organization and the complexity of the maintenance operations. It can take a few weeks to several months.
Need a timeline? Tell us about your maintenance needs.
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Is training necessary for using a CMMS software?
Yes, training is necessary for successful adoption and use of a CMMS software. Training can be provided by the software vendor or by an in-house team.
CMMS in Healthcare
CMMS (Computerized Maintenance Management System) in healthcare is a powerful tool that revolutionizes maintenance and facility management processes. Designed specifically for the unique needs of the healthcare industry, CMMS healthcare solutions ensure efficient operations, regulatory compliance, and optimal patient care.
Preventive Maintenance
With CMMS healthcare software, facilities can effectively manage preventive maintenance schedules, track and prioritize work orders, and streamline asset management. It enables healthcare organizations to proactively address maintenance needs, reducing downtime and enhancing the reliability of critical equipment.
Inventory Management
In addition, CMMS healthcare systems provide comprehensive inventory management, enabling efficient tracking and procurement of medical supplies, reducing waste, and controlling costs. They also help in regulatory compliance by maintaining detailed records of maintenance activities, ensuring adherence to industry standards and guidelines.
Real-time Data and Reporting
CMMS healthcare solutions also offer real-time data and reporting capabilities, providing valuable insights into maintenance trends, resource allocation, and performance metrics. This data-driven approach allows for informed decision-making, optimizing resource utilization and driving continuous improvement in healthcare facility management.
From hospitals and clinics to long-term care facilities, CMMS healthcare solutions are transforming maintenance operations, improving efficiency, and ultimately enhancing patient safety and satisfaction. With streamlined processes and increased operational visibility, healthcare organizations can focus on what truly matters - delivering exceptional care to patients while maintaining the highest standards of facility management.
CMMS Software for Small Businesses
By implementing CMMS software, small businesses can efficiently manage their maintenance operations, optimize resource allocation, and enhance productivity.
CMMS software for small businesses offers a range of features tailored to their specific needs. It enables the organization to schedule and track maintenance tasks, ensuring equipment and assets are properly maintained to avoid unexpected breakdowns and costly repairs.
Centralized Database
With CMMS software, small businesses can create a centralized database of their equipment and inventory, including important details such as warranty information, service history, and documentation. This facilitates better inventory management, allowing businesses to track and reorder supplies when needed, reducing the risk of stockouts or excessive inventory.
Cost Savings
By implementing CMMS software, small businesses can achieve significant cost savings by preventing equipment failures, minimizing downtime, and optimizing maintenance schedules. It also enables them to streamline their operations, enhance productivity, and focus on core business activities.
They can generate work orders, assign tasks to technicians or employees, and track their progress in real-time. This streamlines communication and collaboration within the organization, ensuring that maintenance activities are completed promptly and efficiently.
Reporting and Analytics
CMMS software for small businesses often includes reporting and analytics features. This allows businesses to gain insights into their maintenance operations, identify trends, and make data-driven decisions to optimize their maintenance strategies and allocate resources effectively.
